Planning and Construction - Regular Meeting

Tuesday, September 19, 2017, 4:30 pm until 6:00 pm
Town Hall, Room 204
A meeting of the Planning and Construction Committee

Meeting of Planning and Construction Committee

Members: (Quorum)

  • Absent: Derek Helie
  • Absent: Nancy Hazard
  • Present: Jean Wall, at 4:30 PM
  • Present: Joe Ruggeri, at 4:45 PM
  • Present: William Childs, at 4:30 PM

Also Present:

  • Susan Hollins
  • Carole Collins
  • Lindsay Rowe
  • Elizabeth Braccia
  • Mark Smith

See original Agenda * * * DRAFT Meeting Minutes * * *

Meeting opened: 4:32 PM

Meeting closed: 5:49 PM

  1. Meeting Preliminaries

  2. Updates on Construction in Progress

    • Deerfield Street

      General Discussion...
      Special permits were issued for 7 units. They'll be 1 and 2 bedroom "tiny" units on riverfront property. The Town owns the land and issued an RFP; Wright Builders of Northampton was the responsive bidder.

      They'll be sold as condos, with 1st preference to Veterans.

      Wright Builders would like to begin construction this October.

    • Energy Efficiency Upgrades at the Schools

      General Discussion...
      This project had a hiccup due to supply chain issues, when the glass needed for some of the windows was not available. Temporary windows were installed in time for school to start. The permanent windows will be installed later in the fall, while students are not at school.

    • John Zon Community Center

      General Discussion...
      The Roof is done. Electrical and plumbing is now with window installation next week. The siding will be soon and it will be painted siding due to funding issues. At this point, they're ~$400k under budget. Will have money for furniture. Dan P. has been great at managing the project and keeping spending down.

      Member Wall has attended weekly construction meetings and they're great. The committee is working on an edible landscape garden. There's a group working on the use of the building by the community. Community Garden was moved to Just Roots Farm, and the new gardens are fabulous. Working on process for access to new plots in the garden.

      Solar - the building will not be able to have conduit for future solar due to cost.

    • Olive Street Parking Garage

      General Discussion...
      Easements are almost done. Utility work has begun and is scheduled for most of the fall.

      Updates are posted weekly on the Town's website at:

  3. Updates on RFPs in Process

    • 180 Laurel Street (Bendix)

      General Discussion...
      The demolition for 180 Laurel Street had to be re-bid after asbestos was found in the building. The original respondent could not do the work within the change order guidelines for procurement.

      The bids will be open on September 14.

    • DPW Offices

      General Discussion...
      Only 1 responsive bid due to time constraints. The bid came in $100,000 higher than the budgeted amount. A new RFP was issued and bids are due October 6, 2017.

      The current DPW building on Wells Street got repainted and new trees were planted. Member Hollins said it looks great and made the neighborhood look excellent. The Clear Span building will go up next week.

    • Public Safety Complex

      General Discussion...
      There was 1 respondent to the bid. The Mayor is working with a committee to evaluate the bid.

    • Town Hall Roof Project

      General Discussion...
      Pre-bid meeting was last Thursday (see RFP). Member Childs had concerns about the specs for the shingles.

  4. Building Management

    • Energy Dashboards

      General Discussion...
      Energy and Central Maintenance have been working together on a list of projects.

      Energy Dashboards are still being worked on.

      Town Hall Heating System - mini-split heating system has a $75,000 grant for installation at Town Hall. This will replace the current over-sized boiler which is inefficient. It leads to some rooms being very warm and others being cold, improving comfort for staff. The current gas system will remain as back-up.

      Schools - the rooftop units at the Middle School and Four Corners are being worked on with UMass Engineering School to improve efficiency.

      Green River School - It will have to be winterized for the 2017/2018 winter as it is currently vacant due to asbestos remediation. Member Hollins suggested that there may be Styrofoam in storage from the last time the building was weatherized. When the school got a new heating system, it did not get individual pneumatic controls, and this disconnect caused energy inefficiencies.

      Middle School - the circulation pumps are fried and Energy is looking for incentives that can increase energy efficiency and decrease costs. They're also researching the lighting issues in the Auditorium for better solutions.

      Water Fountains - were replaced at all School buildings and will be replaced in all Town buildings.

      Solar Updates -
      High School Resiliency project will move forward with Solar Roof and Storage batteries. Utilities are holding up the timeline and it may be Spring 2018 before it's completed. All school projects work around breaks and the workers get background checks if they're working at the schools.

      MillBrook - the Wellfield will have 1.4 Megawatts of Solar. Construction will begin soon.

  5. New Business

    • Capital Improvement Process

      General Discussion...
      Elizabeth Braccia, Finance Director, reviewed the Capital Improvement Process for this year. The CIP committee includes the Chair of Ways and Means, Chair of Planning and Construction, and the School Committee Appointee. Last year, the Planning and Construction Committee reviewed all Capital Requests that had building projects.

      They're still working on the timeline for the meetings. Department Heads are getting quotes in order to have the accurate costs. Planning and Construction is ready to review when Department Heads are ready.

      They will include the financial impact of maintaining assets on the CIP application. CIP will first meet on October 16.

  6. Meeting Wrap-up

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes prepared by Lindsay Rowe

Posted to: Planning & Construction