Birth, Death, & Marriage Records


*PLEASE CALL 24 HOURS AHEAD FOR ALL VITAL RECORDS*

Greenfield holds birth and death records for people who were born or died here. We also have some records if the parent(s) or person was living in Greenfield at the time of the event. In Massachusetts, some vital records are only available to those listed on the record; when requesting a record, you may be required to provide state-issued ID. If you have any questions regarding obtaining your birth, death, or marriage certificates, please contact us at 413-772-1555, ext. 6162. These records are each $10 if obtained in the office.

You can request a vital record in one of four ways; please make sure to check the appropriate section below for the specific requirements for the type of record you wish to order:

  • In person at the City Clerk's Office, Room 104, City Hall, Monday through Friday, 9 a.m.- 4 p.m., other than posted holidays. Check the appropriate section below for requirements. 
  • By phone at 413-772-1555. If we are unable to take your call, please leave a message with the following information:
    • The date of the birth, death, or marriage.
    • The name(s) on the record.
    • Your phone number in case we need to contact you. Please bring a valid photo ID when you come to pick up your document.
  • Online at the Online Payment Center. Select "Town Clerk" then the type of record you wish to order. Documents ordered online will be mailed; they cannot be picked up at City Hall, emailed, or faxed. Your online order will be processed within 48 business hours of our office receiving all required information.; please keep an eye on your email, including in your spam folder as we will email you if additional information is necessary. The cost to order vital records online is $11. There is also a service fee associated with the online payment; the amount of the fee depends on your method of payment. 
  • By mail by sending the request form you can download here, signed, and the necessary information (see below). Send your request; a check or money order for $10 per certified copy, payable to City of Greenfield; and a self-addressed, stamped envelope to the City Clerk's Office, 14 Court Sq., Greenfield, MA 01301.  You can also leave your request in the City Hall drop box next to our accessible side door.

BIRTH CERTIFICATES


Birth records are available if:

  • The birth occurred in Greenfield.
  • A parent was living in Greenfield at the time of the birth, and requested the record be made available in Greenfield.

When requesting a Birth Certificate please include:

  • The name of the person on the record being requested.
  • The person's date of birth.

DEATH CERTIFICATES

Death records are available if:

  • The death occurred in Greenfield.
  • The decedent died in another Massachusetts community and listed Greenfield as their residence at the time of death.

To order a death record, you will need to provide:

  • A request with the name of the decedent.
  • The date of death.

MARRIAGE INTENTIONS & MARRIAGE LICENSES

In Massachusetts, any couple can get married as long as each person is 18 or older and is not currently married. Please call 413-772-1555, ext. 6162, to schedule an appointment to complete marriage intentions; both people will need to attend the appointment and have valid ID. There is a mandatory three-day waiting period, not including the day of application, between filing marriage intentions and being able to be wed.

MARRIAGE INTENTIONS - Please Call and make an appointment

When you arrive to City Hall together (the only exceptions are if one partner is in the active, full-time military or is incarcerated), you will both need to provide:

  • Valid identification (this includes passports, driver's licenses, state IDs or military IDs).
  • Your current legal names, and what last names you will use after marriage.
  • Your current physical address.
  • Your dates of birth and where you were born.
  • The names of your parents, including birth names, and whether or not your parents were married when you were born.
  • Information regarding previous marriages, if any.
  • Your Social Security numbers (if you do not have a Social Security number, you have to write down why - for example, it was never issued or you are not a U.S. resident).
  • The $25 fee, payable by cash, or check or money order made out to the City of Greenfield.
Additional instructions will be given to you at your appointment. You can find more information about marriage intentions in Massachusetts here.

MARRIAGE LICENSES

After the three-day waiting period, one of the people being married must pick up the license at the Clerk's Office. Please note: in Massachusetts, a marriage license must be used for a ceremony within 60 days of filing the marriage intention.

The Clerk's Office can provide certified copies of marriage licenses for people who applied for their marriage intention here; we do not have records of marriages that occurred in Greenfield if the intention was not taken here. 

If you have questions about obtaining a copy of your marriage license, please contact the office at 413-772-1555 or by email