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City Charter |
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City Code |
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Public Records Requests |
CONTACT |
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| Staff: |
Kathryn Scott, City Clerk, Clerk to the City Council Quinn Jaquins, Assistant City Clerk Kathleen Chilik, Admin. Assistant |
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Address: |
City Hall, Room 104, 14 Court Square Greenfield, MA 01301 |
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Phone: |
(413) 772-1555 |
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Email: |
cityclerk@greenfield-ma.gov |
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Fax: |
(413) 772-1542 |
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Hours: |
Public Hours Monday-Friday: 9:00 am - 4:00 pm Available by phone Monday-Friday: 8:30 am - 5:00 pm |
GREENFIELD HAS A SECURE DROP BOX TO RECEIVE ALL MUNICIPAL MAIL .
City Clerk Services
Vital Records:
You may order vital records (vital records are birth, death and marriage certifictes) online by using this link: https://unipaygold.unibank.com/customerinfo.aspx.
ALL ONLINE ORDERS WILL BE MAILED.
Please note your online order will be processed within 48 business hours of our office receiving all required information. The cost to order vital records online is $11. There is a service fee associated with the online payment and the fee depends on your method of payment. You may also request vital records by sending your request in writing along with payment and a self addressed stamped envelope to the City Clerk’s Office, 14 Court Sq., Greenfield, MA 01301. The cost for vital records if you are requesting by mail is $10 per certified copy. Checks/money orders should be payable to the City of Greenfield.
Dog Licenses:
As of July 1st online dog license ordering will be deactivated, due to the late fee.
2023 Dog Licenses are now available for purchase ALL DOG LICENSES MUST BE SUBMITTED WITH PROOF OF RABIES AND SPAY/NEUTER. If you are ordering a 2023 dog license you may do so by ordering online by using this link: https://www.doglicenses.us/MA/Greenfield/.
Please be aware you must provide our office with a copy of your dog’s current rabies & spay/neuter record. If you order online you will need to upload this document. If you license inperson or through the mail you must provide us with a copy of the rabies & spay/neuter record. There is a service fee associated with the online ordering. You may also request your dog license by sending your request in writing along with payment and a self addressed stamped envelope to the City Clerk’s Office, 14 Court Sq., Greenfield, MA 01301. The cost for requesting a dog license by mail is $10 for altered dogs or $15 for unaltered dogs. Checks/money orders should be payable to the City of Greenfield.
Birth Certificates:
Click here to go to the Birth Certificate information page.
Business Certificates:
Business certificate renewals may be processed in the office or dropped in the drop box located at the top of the handicap accessible ramp located on the right hand side of City Hall. The cost is $25 (checks should be payable to the City of Greenfield) and IMPORTANT, your signature on the business certificate MUST be notarized, when leaving in the drop box.
New Business Certificates may also be started in the office, IMPORTANT, your signature on the business certificate MUST be notarized, the cost for the business certificate is $25 (checks/money orders should be payable to the City of Greenfield and signed). You will need to either mail your SIGNED & NOTARIZED business certificate form to the City Clerk's Office (14 Court Sq., Greenfield, MA 01301) or you may drop it off in the drop box located at City Hall. Your request must be in an envelope labeled City Clerk's Office, it must include payment of $25 (checks/money orders should be payable to the City of Greenfield), your signature MUST be notarized and we will forward your request onto the building inspector and once his signature has been obtained we will register your business certificate and mail you a copy to the business address.
2022 Local Census/Street Listing
Every resident and registered voter will be sent the 2022 Local Census/Street Listings in January. If you lose your Local Census form you may print the form here and complete all the necessary information. Please be sure you list all people in your household by giving last name, first name, Middle, date of birth, occupation (if you choose), telephone number (if you choose) and sign and date the form and return to us either by mail to City Clerk’s Office, 14 Court Square, Greenfield, MA 01301 or via email cityclerk@greenfield-ma.gov, or you may also drop your census form off in an envelope in the drop box located by the side door of City Hall. If you have any questions please do not hesitate to reach out to us by phone at 413-772-1555 or the email address above.
Marriage Intentions
Oath of Office for Board and Committee Members
Public Record Requests
Elections
Voter Registration
Please do not hesitate to reach out with any questions or concerns. We can be reached by email, cityclerk@greenfield-ma.gov ,or by leaving a message at 413-772-1555 ext. 6162 and someone will be in contact with you.
OVERVIEW
Duties of the City Clerk are prescribed by Massachusetts General Laws, City Ordinances, Home Rule Charter, and the Code of Massachusetts regulations. These duties include, but are not limited to:
Records Access Officer List
Posted: Tue, Sep 29, 2015 04:55 PM
Updated Mon, Jan 9, 2023 12:00 AM
